Is yours a drowning desk?
Nowadays it seems we’re all in a state of constant competition, trying to be better, trying to be the best. As businesses grow, the amount of work can get over overwhelming. As a Project manager or as anyone managing a team, how can you stay on top of everything and ensure you’re the best you and your team can be?
1. Sort work before it even starts!
As a project manager, you’ll end up with swarms of documents, emails and various
other electronic records – the modern version of a drowning desk, barely visible from beneath the swamp of paper, the last one you reach being the sheet you desperately need!
Ideally, what you need is a tool that allows you to efficiently sort work into distinct
projects and jobs, so you can easily add information and then easily filter and search through it at any time. This will enable you to find documentation easily and quickly, which will save you a great deal of time in the long run. A lot of our clients for instance use Panacea software to as a central repository of documentation relating to projects which makes it really easy to sort things out.
Needless to say, we use Panacea software ourselves, so all emails, briefs, artwork and a
huge variety of documentation is neatly sorted under each project, so we spend less time just looking for stuff!
Apart from this, we have found that Kanban is very effective – it provides everyone with a clear visual representation of the progress and priority of projects. We even wrote a blog on it a few weeks ago. Click here to have a look.
You’ve probably the word ‘prioritize’ a million times! What we sometimes fail to notice is
that over the course of a day, many things can change: your goal, timeline or budget etc. You’ll have to re-prioritise as each project reaches a new stage, and ensure that each member of your team knows what their role is and what they should be doing. .
3. Create a digital axle to your team.
According to the Office for National Statistics, in the first three months of 2014, 13.9%
of the workforce worked from home – that is 4.2 million workers! Your team is likely to be quite literally all over the place - that doesn’t mean it has to be in disarray.
A digital ‘axle’ to your team is a great way to
centralise work and keep track of what people are doing. It also allows your team to keep track of each other’s work whether they are in the office or not. It’ll bridge the communication gap, even if the distance is still there.
It’s important to maintain communication within your
team - make sure everyone has access to the same documents, with the ability to add comments and updates.
4. Which tool works for you?
What works for one organization needn’t work for another. It is vital that you your time
to research and use the tool that best suits your workflow and needs.
Our clients vouch for a fact that using Panacea software has resulted in valuable
efficiencies. But don’t just take our word for it: Lesley Gordon (Head of Marketing and Campaigns at Haringey Council) “within the first four months of using Panacea we saved the Council almost £400K (55%) on year on year - whilst producing twice as many projects” (or see other reviews).
Businesses can constantly expand and grow, and with strong foundations, (starting with these 4 points), the sky’s the limit!
If you think Panacea could help you manage your projects better, give us a shout and one of our consultants will get in touch with you.
Is your desk still drowning?