Procurement and tender management

Automated software to oversee all your procurement procedures, regardless of order size or frequency

Our e-Procurement modules provide a comprehensive procurement system for all your contracts for goods or services (framework, DPS, RFQ, e-catalogue, etc), from e-tender through to call off and order acceptance, real-time reporting and audit trail. An intuitive system, it is used by public sector organisatios to cut costs, deliver improved services and comply with procurement law.

It provides an efficient and simple process for the evaluation and qualification of suppliers. You can create and publish questionnaire(s) with a variety of question formats, including multiple-choice, yes/no, text field, numerical fields and upload files, with the option to set expiry dates to generate renewal prompts and to set knock-out questions as required.  

You can automate evaluation scoring or price evaluation where appropriate, and you can set and vary the weighting for each question. Evaluation and qualification history is accessible for audit. 

Features

  • End-to-end procurement system for any number and type of contract
  • Standard questionnaires, contract-specific questionnaires or PQQ compliant workflow and scoring
  • Automated and qualitative scoring - qualification by lot or category
  • e-Catalogue, client portal: simple, secure access to services and supplies
  • Simple shared workflow for colleagues, clients and suppliers
  • Instant competitive quotes, mini-tenders, budgeting and client estimates
  • Processes for supplier selection, call off and ordering comply with government and EU guidelines
  • Clear audit-trails and real-time reporting
  • Option to include delivery confirmation, goods receipt notification and e-invoicing
  • Option to integrate invoicing, charging and payments with finance systems

Benefits

  • Manage contracts with a comprehensive, end-to-end paperless system
  • Intuitive, transparent, compliant workflow
  • Improve service reputation with simple, tailored processes and interfaces
  • Save time for buyers and suppliers with automated workflow
  • Cashable cost savings with highly-competitive automated supplier estimating
  • Increase productivity with supported self-service, efficient procurement and resource management
  • Detailed contract management, supply-chain management and performance management
  • Panacea Software users report 80% reduction in administration time
  • Track use of service and monitor performance against KPIs
  • Compliant evaluation, using automated scoring with weighting options and category management
  • Support remote working with 24 hour access for all users